Google Drive Resources

IMPORTANT ANNOUNCEMENT:

Google Drive trash items will be automatically deleted after 30 days starting on October 13, 2020

Getting Started:

Google Workspace Learning Center - Drive

Google Workspace Learning Center - Drive Tips

Organizing Shared Files into folders
Google Drive Tutorial 2018 - Quick Start
Google Drive Essential Training - Linkedin Learning

Support for everything Google

What’s New:

Find files in Google Drive

How Drive protects your privacy & keeps you in control

Use our Help Center to learn more about these and other search operators in Google Drive.

download and install Drive File Stream on your computer

Additionally, the way data (files and folders) are shared in Shared Drives is different:

Some file types cannot be stored in Shared Drives, such as:

Google Maps
Google Photos
Some virtual file types, such as App Maker apps
Owned by other domains

External users who don't have a Google account associated with external emails cannot be added as a Team Drives member. However, they may be allowed to “View” files.

If you have edit access for a Team Drive (or any files shared within a Team Drive), you can currently only view these files in Drive File Stream. To edit the files, you must access them in Drive on the web.

To include participants that currently do not have a Google account may be addressed in the following article:

https://www.techrepublic.com/article/how-to-collaborate-in-team-drive-with-someone-who-doesnt-have-a-google-account/

If everyone sets up a Google Account, things should work out. See:

Create your Google Account

Google Shared Drives

Quick Access (turn-on & turn-off > Settings > General > Suggestions > Make relevant files handy…. > Refresh)
Shared drives - formerly Team Drives (YouTube videos)
Shared drives - formerly Google Team Drives: What are They and Why Do We Care?
Shared drives - formerly Google Team Drives Tutorial (video 4:04)
Shared drives - formerly Google Drive Tutorial Quick Start Training 2017 (video 20:03)
Shared drives - formerly Team Drives Tutorial (video 5:28)
Shared drives - formerly First Look: Team Drive (video 7:01)
Shared drives - formerly An Introduction to Team Drive (video 6:29)
Shared drives - formerly Google Drive: Team Drives
Shared drives - formerly Manage Team Drives
Four reasons your company should use the new Shared (Team) Drives
Move Google Drive files and folders into Team Drive
Shared drives - formerly Google Team Drives: What are They and Why Do We Care?
Shared drives - formerly Google Team Drives Introduction (video 5:24)

Team Drive at NC State

Shared Drives at NC State
Shared Drives Request Form - Login required

Save Time in Google Drive: Must-Know Google Drive Tips
7 Google Drive Tips Every User Should Know!
7 Google Drive Tips & Tricks You're Probably Not Using
How To: Access files offline in Google Drive
Organize Google Drive with Colors and Icons 🗂️
How to Share Google Drive Files & Folders with a Link
5 Google Drive Tips and Tricks to Save You Time
File naming and organizing - Youtube
Yet another way - The Best Way to Organize Your Computer Files
Yet another way - The Best Way to Manage Files and Folders (ABC Method)
Yet another way - The Best Way to Name Your Files (3-Step File Naming System)
How to Share Google Drive Files & Folders with a Link
What does Google REALLY know about you? Link reveals information search giant has gathered
7 Google Drive Tips & Tricks You're Probably Not Using
5 Must-Know Google Drive Tips
Tiny Tutorials
5 Must-Try Tips for Google Drive
Staying Organized in Google Drive (10 tips)
7 Google Drive Tips with Jamie Keet
Google Drive - How does it work?
Introduction to G Suite (Google Apps)
Learn more about Google Docs, Sheets and Slides.
Beginner's guide to using Google Drive
Google Sharing Basics
Gmail and Drive - a new way to share and send files
How To Password Protect ANY File in Google Drive
Google Docs - More Basics - Voice type, Translate and Research
Sharing Settings for Google Drive Folders
Intro to Google Drive
7 Google Drive Tips & Tricks You're Probably Not Using
Google Drive Tutorial 2017 (video 20:02)
Organize Google Drive with Colors and Icons 🗂️ - (https://emojipedia.org)
Organizing Shared Files in Drive
How to Better Organize "Shared With Me" - Google Drive
7 Google Drive Tips & Tricks You're Probably Not Using
Tutorial: How to Share Google Drive Folders and Share Permissions (2015)
Google Drive Tutorial - Sharing Files and Folders [How to]
Keyboard shortcuts - In the main Google Drive page, just type Ctrl+/ (or Shift+?) and the shortcut menu will reveal every keyboard option available.
Insert a link in a Google Doc. Select the text, click the link icon or hit Ctrl-K, and a menu pops up where you can paste the URL. But if you don't already have a URL for the link, Google will find one for you
Voice Type in Docs. Open up a Google Doc, and if your computer has a microphone, you have the option to do Voice Typing. If it doesn't come up automatically, you'll find it in the tools menu (Tools > Voice typing). It puts a microphone icon next to the document—click on it to speak, and what you say appears in the doc. The microphone icon pulses when it hears you.
Learning Google Apps
Searching Resources & Options
Work on Google files offline
Add, edit, reply, or delete comments
Sharing limits:

Up to 50 people can edit or comment at the same time.
More than 50 people can view an item, but they will not be visible to others in the file.
You can share a file with 200 people or groups to view, comment, and edit.
If you share a folder with many people, it might take awhile before everyone can see it.
Sharing Nested Groups

Other

Docs, Sheets, and Slides templates
The New Template Gallery - The new template gallery has the following features:

Google is discontinuing the old template gallery.
Any custom templates that you add to the old gallery for your domain will be migrated over to the new template gallery.
The new template gallery is going to be updated with the ability to add your own custom templates for your domain
Currently only a limited number of templates are available.
The templates are designed by Google or Google-approved sources.
The templates are very professional.
Currently you are not able to add you own templates.
Currently there are not any templates for Google Drawings.
You can get to the new template galleries in two ways:

First, you can open a Google file, and then click “File” then “New” then “From template...” This will open the template gallery for the specific program you are using.
Or secondly, you can go to the homepage for any of the Google tools. At the top of the pages will be a partial list of available templates. You can click the “MORE” link to see them all. The webpages for the tools are:

Documents - https://docs.google.com/document
Slides - https://docs.google.com/presentation
Sheets - https://docs.google.com/spreadsheets
Forms - https://docs.google.com/forms

The new Google Privacy and Security Tools for Google Accounts - My Account
Google Drive Now Lets You Prevent Others From Downloading, Printing, Or Copying Files That You Have Shared
Google Drive plug-in for MIcrosoft Office
It's now possible to edit the file name without opening a pop-up.
Google Drive Offline - Offline App
4 Things You Can Do Right Now to Create a Perfectly Organized Google Drive
New Template Gallery for Google Drive
Prevent People From Downloading, Copying or Printing Your Drive Files
Google Drive - Searching and Moving Files/Folders
Google Drive - Creating and Uploading Files and Folders
Google Drive - Creating and Uploading Files and Folders
Google Drive - Viewing and Managing
Google Drive - Tips and Extensions
21 Tips to Become a Google Drive Power User
Google Drive - Uploading files and folders
Finding your files
New Google Drive Plugin for Office
31 Google Drive Tips You Can't Afford to Miss
How to form a new team? | Groups, Sheets, Calendar
4 Ways to Keep Your Writing Error-Free in Google Docs, Gmail, and Beyond

Other:

Docs editors Help & Tools
Google Apps Accessibility
Find files in Google Drive
4 Things You Can Do Right Now to Create a Perfectly Organized Google Drive
Google Docs Accessibility
Gooru Quick Hits for Drive
See the history of changes made to a file
How to Create and Save a Template in Google Docs
OCR in Google Drive
4 Things You Can Do Right Now to Create a Perfectly Organized Google Drive
Using MS Office in Google Drive
25 Google Drive Tips
Google Drive - Tips and Extensions
Download your Google Data [How to]
3 Tips to Integrate Office Files Into a Google Environment - Synergyse\
How to Fax From Google Drive
Google Apps Tools You Didn’t Know You Could Use Offline
Google Drive Offline - Google Drive may be cloud-based, but with a quick two-minute setup, you can view and edit your documents even without an active connection. The only requirement: You need to be using Google's Chrome browser.

In Chrome, first install the official Drive app. Then, go to drive.google.com, click the "More" option in the left-hand menu, and select "Offline." Click the button to enable offline access for your computer, and -- ta-da! -- you're all set.
It's worth noting that you'll need to enable offline access individually for every computer you use. (One exception: If you use a Chromebook, offline access is automatically activated by default.)

How to get support for Google Drive:
http://google.ncsu.edu/accessibility/google-apps-accessibility
Editing MS Office files in Google Drive
The Office Compatibility Mode extension in Chrome allows people to view and edit Microsoft® Office files in Google Docs, Sheets, and Slides. Based on feedback, we’ve added a new feature that makes it simpler to use those edited files on the web. This new download functionality provides a person with a local copy of their file instantly, making it easy to upload that file via a webform or to share it in a Microsoft Office format. This feature lives in two places: as an option in the File drop-down menu and as a button in the top right corner of the screen. Check out the Help Center for more information.
Google+ Photos in Google Drive:
In June 2015, NC State accounts will be able to manage and store your Google+ photos and videos in one convenient location — Google Drive. For more information, see View and manage photos and videos stored in your Google Drive.
What to do when Google Drive Breaks: Common Google Drive Errors
Google Drive Cheat Sheet
4 Things You Can Do Right Now To Create A Perfectly Organized Google Drive
How to share
Set Auto-Expiration Date for Shared Folders & Files in Google Drive
Remove or Edit User Sharing for Multiple Files
Need a link? Just highlight a word or position your cursor where you want a link and press Ctl + K to search for and then insert the link.
Insert files using Google Drive in Gmail
100 Ways To Use Google Drive
Google offers free Microsoft Office editor for phones and tablets
Download all of your data from any Google Account and then upload it to a new account…
How to Transfer Ownership of Google Drive Files
5 Ways To Work From Home With Google Apps
How to Fax From Google Drive
The Ultimate Guide to Google Drive - How to survive life after Office (Google Apps)
10 Basic Google Drive Tips Everyone Should Know about (Poster) ~ Educational Technology and Mobile Learning
Create a shared document but keep some of the information private or hidden by using a simple Add-On called Docsecrets
How to Insert Special Characters in Google Docs, Slides and Drawings
Converting Microsoft Word and Excel Files to Google Docs and Sheets
Five Examples of Google Drive Templates
How To Access Your Desktop From Your Phone (Chrome)
Google Drive - Tips and Tricks 01
Change your sharing settings - access levels
See your document in full screen mode - look for the "Full screen" command under Docs' View menu. That'll take away everything in the window except for your actual document body. When you're ready to return to a regular view, just hit the Esc key.
Google Drive - 6 Features than Make it Awesome
4 Things You Can Do Right Now To Create A Perfectly Organized Google Drive
How To Manage Valuable Organization Files, While Supporting Free-form Collaboration
Create Maps Directly from Google Drive
Collaborating and Sharing with Google Drive (Webinar)
Add Google Drive to your computer - In addition to offline document management, you can enable full Drive-to-PC syncing, which will allow you to access any files you've stored in Google Drive on your local machine and easily drag and drop files between Drive and your computer.

To get going, just grab the Google Drive sync program for your Windows or Mac system. After installing it, you'll be able to select a local folder that'll serve as a two-way sync spot between Drive and your PC.

Google Scholar. Use this specialized Google search to get results from scholarly literature such as peer-reviewed papers, theses, and academic publishers.

Google Drive Offline
Keep your Google Account safe
Google Security
Google Apps Security Guide
Google Dashboard: Your Account Activity
How to download an archive that shows what Google knows about you
Templates
Web clipboard
Google Drive Storage (for your account)
https://www.google.com/settings/storage
Version Management of non-Google Drive Files
Prevent Files From Being Downloaded in Google Drive
Google Drive Add-ons
Copy Full Folders in Google Drive
Google Drive - 6 Features That Make it Awesome
If you upload a lot of text-heavy PDFs or images, Google Drive's conversion capability might be just the thing for you. Drive can scan and detect text in PDFs and images, then place it into an editable document; you'll find the option by clicking the gear icon at the top-right of the main Drive screen and looking under "Upload settings."
Google+ Photos coming to Google Drive
Edit Office files in Google Docs, Sheets, and Slides
3 Tips for Using Google Drive More Effectively
Google Docs, Sheets, Slides updates simplify saving a file for offline editing
Create a Tree View of your Google Drive
Send Bulk Emails Through Gmail With Google Drive
Find Who has Access to your Files in Google Drive
Conversion support for additional Microsoft® Office formats
Google Drive Security for Google Apps Admins
Monitor Google Apps Device and Account Security
Customizable headers and footers
Need some more information about your subject? Just click the Tools menu and select "Research" -- or hit Ctrl-Alt-Shift-I, if you prefer a keyboard shortcut -- and Docs will pop a special sidebar onto your screen that's prefilled with info about topics mentioned in your document. You can click on any of them to get more details or search for any additional terms right there alongside your work.
Office Compatibility Mode
Google Drive Hacks You Probably Don’t Know
Google Takeout (How to Migrate Your Data from a Google Apps for Education account to a personal account)
Adding special characters in google Docs by drawing them in search box
Google Drive and Docs, Sheets and Slides Resources for Educators
3 Updates To Make Editing Office Files Even Easier
Learning Google Apps
5 Google Drive tricks
12 Free Add-ons That Take Docs And Sheets To The Next Level
Using Google Drive to Organize your Resources
Office Compatibility Mode
Doc to Form Add-on
Google Apps Learning Center
Your photos and files, together in Drive
Use Google+ To Automatically Backup Photos To Drive
Create An Alias That Automatically Distributes Documents
A way to send automatic email notifications of changes made to a Google Sheet or by a form submission?

The user has to set up their own notifications. Yes - They have to opt in to be notified of updates by using the Notification rules … In Sheets, under Tools on the menu bar, select Notification rules ….

3 Minute Tip: Store Non-Google Files in Google Drive
Edit Office files with Google Office Editor
If you would rather edit Microsoft files in their existing format, you have that choice if you’ve installed the Office Editor from the Chrome Web Store
To be able to edit Office files from a Chrome browser, first download the Office Editing for Docs, Sheets & Slides Chrome extension.

This extension allows you to edit Office files in Office Compatibility Mode (OCM) from a number of different place:

From the new Drive: Simply double-click on any Office file and begin editing in OCM.
From Gmail: When viewing a preview of an Office attachment, click Open in Docs (or Sheets/Slides) to start editing in OCM.
From your local storage: Open any locally stored Office files and begin editing right in OCM.

On a Mac or PC, open the file by clicking File > Open file in the menu of your Chrome browser or simply drag and drop a file from your desktop into a Chrome browser window.
On a Chromebook, open Files.app and double-click the file you’d like to edit.

From a Docs, Sheets & Slides home screen: Simply click on any Office file to begin editing in OCM.
From third-party websites: With the Chrome extension installed, clicking to open a Office file on any webpage will open the file in a new tab for editing.

How to know you’re in Office Compatibility Mode (OCM)
Office files can't be edited in the classic version of Google Drive. Learn more about getting the new Google Drive.

Open the Word, Excel®, or PowerPoint® file you want to edit.
Click the File menu.
If you see “Office Compatibility Mode” in the menu, you can edit the file or save it to Google Docs for the ability to work with others.

Don’t see “Office Compatibility Mode” in the menu? Make sure that you have downloaded the Chrome extension

Manage Revisions in the New Google Drive
Managing shared folders in Google Drive
New file sharing permissions
Disable downloading, printing and copying of any file with IRM (coming soon after March 31) With Information Rights Management (“IRM”) you can disable downloading, printing and copying from the advanced sharing menu – perfect for when the file you’re sharing is only meant for a few select people. This new option is available for any file stored in Google Drive, including documents, spreadsheets and presentations created in Google Docs.
Spring Cleaning Google Drive
NEARLINE STORAGE FROM GOOGLE
For the Geek? Turn Drive into a coders machine.

Google Docs is great for general document editing, but if you work with code, a free Chrome app called Drive Notepad may be a better fit. Drive Notepad lets you view and edit plain-text documents in your browser and save them to your Drive account. It offers syntax highlighting for a variety of scripting and programming languages, including HTML, Python, Perl, Ruby and JSON.
10 Chrome extensions for developers

Instantly create a new contact or calendar event - That's where Copy2Contact comes in: The free app puts a special box in your Gmail sidebar; once it's there, you can highlight someone's signature within an email, drag it over to the box, and let Copy2Contact extract all the relevant details and create a new entry in your contacts. It'll even automatically place all the person's details in the appropriate fields. Note: Do not know if it works in the new Gmail contacts manager.
Embedded content - Why click to open links and attachments when you can view them right within your inbox? You may not realize it, but Gmail can let you see all sorts of content without ever leaving the message in which it's mentioned. Head into those Gmail Labs settings again and look for all the features with "In Mail" in their titles. You'll find options to activate in-message viewing of documents, spreadsheets, and presentations as well as maps, Google Voice voicemails, and photos from Flickr and Picasa.
Mute - Gmail has a tool to help you quietly excuse yourself from the conversation. The next time you get a message with multiple recipients, click the More button at the top of the screen and select Mute. Gmail will then keep the message archived and out of your inbox, even as new responses trickle in, unless something changes in the thread and a message arrives addressed only to you.
25 tips and tools to make Google Drive better

Using Google Docs Offline
Tips To Use Google Voice Commands In Google Drive
Google Drive is always making strides to work better with Microsoft Office. The ability to easily convert Office Files into Google format has been around for awhile now. With their newest release, Google is allowing you to save Office Files into Google Drive straight from Microsoft Office’s interface.
The Google Drive plug-in for Microsoft Office adds an icon to your Microsoft Office workspace that enables you to not only save directly into Google Drive but also to open your Drive files in MS Office. Cross platform sharing is completely pain free, just save to Drive and share like you ordinarily would.
Copying mass Google Drive files outside of your domain
Manipulate Font Sizes in Docs and Slides | Drive Bunny
The platform choice: Google Apps vs. Office 365
Allow Anyone to Upload Files Directly to Your Drive (script)
12 Free Add-Ons That Take Docs and Sheets to the Next Level
Gooru’s Google Drive Template Gallery
5 Hidden Features in Google Apps That Everybody Should Be Using
Google Apps Tutorials
How to Insert Special Characters in Google Docs, Slides, and Drawings
8 Fantastic Ways to Find Anything in Google Drive
Find and Rehome Orphaned Files in Google Drive
Instantly Create New Items in Google Drive, Use These 6 Useful Keyboard Shortcuts
This New Deduplication Feature in Google Drive Helps Keep Your Files Organized
To Find Files in Google Drive, Search Like You Talk
How to Allow Anyone to Upload Files Directly to Your Drive
You Can Now Use Your Voice to Format and Edit Your Google Docs
Google Takeout: Migrate Your Drive Files to a New Account
Google Drive - 6 Features That Make it Awesome
Put a File in Multiple Google Drive Folders
Introduction to Google Drive - Cast #1 - Managing Files/folders
Introduction to Google Drive - Cast #2 - Uploading Files/Folders

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