REPORTER Help Documentation
Financial Reports & Roles
Last Updated 08/29/2023
Table of Contents:
REPORTER FINANCIAL REPORTS
- Financial Reports are only available to those NC State employees who have REPORTER financial access roles as requested and approved through the university’s Security Access Request (SAR) application.
- Financials Reports provides several reports that may be exported to Excel or CSV
Navigation: From the Left Hand navigation go to Reports> Financial Reports> click on the financial report needed from the list:
Revenue
- A report that provides detailed financial information on each order to include order number, date, if the participant is an NCSU employee, course and instance IDs, department ID, project ID, account code, instance begin and end dates, paid status, course price, discounts, registration fee, registration status, cancellation fee, cancellation override, cancellation fee comments, payment type, amount paid, date paid, refund due, amount refunded, amount due, refund paid type, total receipts and net revenue
- NOTE: A registration that is in a cart and the course/instance/event has passed, the Registration Status will be ‘expired.’
Transactions Details
- Detailed transactional information for refunds paid and receipts. Information includes payment information as well as Nelnet transaction ID for easier reconciliation
Registration Financials
- Listing of registrations by course ID(s) and instance ID(s). The Fiscal Year is based upon Registration Date versus course/instance/event start date. This allows the business unit to track what fiscal year the transaction(s) actually occurred. If the transaction is also a financial one, then this is doubly advantageous to track what fiscal year we received the dollars which plays into our deferred revenue reporting. For example, a participant may choose to pay later in June of 20XX and then pay in July of 20XX, crossing two fiscal years, deferred revenue identification is not an issue and the business unit knows when the initial transaction occurred.
Discount Report
- A listing of all discounts provided for each course/instance ID
- Order Report
Allows you to search for orders using various criteria
Billing Reports
- This report allows the business unit to review monthly billings for REPORTER registrations. The report allows users to review billable activity by billing month and year
- Project Report
- Shows costs under project IDs and can be viewed either by project or by instance
Finance Tab
The Finance tab shows Order Information, Refunds (pending/history), Invalid Orders, Cancelled orders
Orders
- Lists orders for the department
Refunds
- Pending Refunds
- Refund History
Orders not Paid
- All orders still awaiting Payment
Invalid Orders
- This report has three sections, Invalid Order Numbers, Overpaid Orders and Reconciled Overpaid orders
Cancelled Orders
- A listing of all cancelled orders
All Orders
- A listing of all the orders in the system, including order numbers, completion status and much more information
Enrollment History Report
- This report is a quick view of all course/instance(s) enrollments to determine enrollment and participants’ payment statuses (paid or unpaid). The Enrollment History Report provides data line by line for each participant and is not to be used as a financial report to make business decisions.
OTHER REPORTS
- REPORTER Business Services can provide additional reports if requested by the business unit:
- Overall system business activity
- Registrations
- College/Division Business Officer Report Requests
- Reconciliation, discounts, refunds and other general transaction reports
- Trends analysis
REPORTER ROLES & ACCESS
Financial Roles Access
- For roles which require view or update access to financial information, unit requests, requests should be processed by the unit SAR representative, requesting access to the following roles as appropriate.
- CollegeDivisionBusinessOfficer
FinancialAdmin
FinancialLiaison
FinancialOperationsCoordinator
- In the comments section of the SAR request for these roles, detail the required 4- and 6- digit OUCs. Upon receipt of the SAR request, REPORTER Business Services will review the request and contact the division business office to confirm role(s) requested as well as the required OUCs.
- Once confirmation is completed, REPORTER Business Services will update the request and approve and forward the request to the REPORTER Administrator to update the REPORTER application access tables.
Other Roles Access
- Roles that do not require view or update access to financial information can be requested during the onboarding process or by emailing reporter_support@ncsu.edu